Konica-minolta bizhub 421 User Manual

User’s Guide [Network Scan/Fax/Network Fax Operations]

501/421/361 x-95.7 Reception information...

501/421/361 4-47Transmitting data4Text SizeSelect a size of characters to be printed from [8pt], [10pt], [12pt], and [14pt].Print Position - Print Pos

501/421/361 4-48Transmitting data44.5.13 Application - Stamp/Composition - Page NumberPage numbers can be added to all pages of the document.Starting

501/421/361 4-49Transmitting data4Print Position - Print PositionSelect a desired printing position.Print Position - Fine-Tune - Adjust PositionTo mak

501/421/361 4-50Transmitting data4PagesSelect the pages to be printed on (either [All Pages] or [1st Page Only]).Text SizeSelect a size of characters

501/421/361 4-51Transmitting data44.5.15 Application - Stamp/Composition - Header/FooterThe header or the footer can be inserted in the output page. T

501/421/361 4-52Transmitting data4Check/Change Temporarily - Header Settings/Footer SettingsSpecify whether or not to print a header/footer. Touch [Pr

501/421/361 4-53Transmitting data4Check/Change Temporarily - Header Settings/Footer Settings - OtherThe distribution control number, job number, and s

501/421/361 4-54Transmitting data44.5.16 Application - Send & PrintSend & PrintSpecify whether or not to print a document as it is transmitted

501/421/361 4-55Transmitting data44.5.17 Application - TX Stamp (G3/IP/I-FAX)TX StampWhen sending a document using the ADF, a TX Stamp can be printed

501/421/361 4-56Transmitting data44.5.18 Neg./Pos. ReverseThe document can be transmitted by reversing the density of the original copy and black-and-

501/421/361 x-107.4.6 Broadcasting TX reservation report...

501/421/361 4-57Transmitting data44.6 Original SettingsSpecify the original setting type. For example, the original may contain pages of different siz

501/421/361 4-58Transmitting data44.6.5 Direction Settings - Binding PositionSelect the binding position, such as punching positions or stapling posit

501/421/361 4-59Transmitting data44.7 Communication Settings4.7.1 Line Settings (G3)Specify settings for a fax transmission line.Overseas TXTo send a

501/421/361 4-60Transmitting data4V. 34 OFFV. 34 is a communication mode used for super G3 fax communication. There are cases when the communication i

501/421/361 4-61Transmitting data44.7.2 E-Mail Settings (E-Mail/I-FAX)About E-Mail settingsSpecify the document name, subject, from address, and messa

501/421/361 4-62Transmitting data4FromDisplays the administrator E-Mail address specified in the Utility mode. Press [Direct Input] to change the text

501/421/361 4-63Transmitting data44.7.3 URL Notification Setting (User Box/FTP/SMB/WebDAV)URL notificationSpecify the E-Mail address where notificatio

501/421/361 4-64Transmitting data44.7.4 Communication Method Settings (G3)Specify a communication method.Timer TXThe transmission time can be specifie

501/421/361 4-65Transmitting data4Polling RX - NormalThis function enables a document specified for transmission or scheduled for polling transmission

501/421/361 4-66Transmitting data4F-Code TXSends data to the specified user box of the recipient by entering the SUB address and Sender ID. The follow

501/421/361 x-11File Path...

501/421/361 4-67Transmitting data4Polling TX - NormalThis function saves a document scheduled for polling transmission so that it can be transmitted u

501/421/361 4-68Transmitting data42Note For details on procedures for deleting or checking documents saved in bulletin board user boxes, refer to the

501/421/361 4-69Transmitting data44.7.7 Fax Header Settings (G3/IP/I-FAX)Select the sender information that is attached when sending a message. Select

501/421/361 4-70Transmitting data44.8 Redialing (G3/IP)Redialing refers to the action to dial the same recipient again.Redialing takes place after a c

501/421/361 4-71Transmitting data44.8.3 Fax Retransmit (G3)A job is saved in a retransmit user box after the setting for auto redialing specified in t

5Receiving data (G3/IP/I-FAX)

501/421/361 5-2Receiving data (G3/IP/I-FAX)55 Receiving data (G3/IP/I-FAX)5.1 Receiving data (G3: When the external phone is not connect)5.1.1 Auto RX

501/421/361 5-3Receiving data (G3/IP/I-FAX)55.2 Receiving data (G3: When the external phone is connect)5.2.1 Manual RX (phone only)This mode is useful

501/421/361 5-4Receiving data (G3/IP/I-FAX)55.3 Receiving data (I-FAX)E-Mail messages can be received in two ways: auto and manual reception. When hav

501/421/361 5-5Receiving data (G3/IP/I-FAX)55.4 Receiving data (IP)IP address faxes are automatically printed out when the machine receives them.If &q

501/421/361 x-12Group...

501/421/361 5-6Receiving data (G3/IP/I-FAX)55.5 In-memory proxy reception5.5.1 In-memory proxy receptionWhen the machine cannot print a received docum

501/421/361 5-7Receiving data (G3/IP/I-FAX)55.6 Recording data upon receptionWhen a received document is recorded on paper, the paper size of the rece

501/421/361 5-8Receiving data (G3/IP/I-FAX)5Step 1: Selecting the optimal paper sizeThe optimal paper size is determined based on the width and length

501/421/361 5-9Receiving data (G3/IP/I-FAX)5If [Print Separate Fax Pages] is set to [OFF]:Paper is selected sequentially from the uppermost row.!Detai

501/421/361 5-10Receiving data (G3/IP/I-FAX)5If [Print Separate Fax Pages] is set to [ON]:Paper is selected sequentially from the uppermost row.!Detai

501/421/361 5-11Receiving data (G3/IP/I-FAX)52Note For information on [Auto Tray Selection Setting], refer to the User’s Guide [Copy Operations].When

501/421/361 5-12Receiving data (G3/IP/I-FAX)55.6.4 Recording method for received dataThe following shows the relations between the paper size of the r

501/421/361 5-13Receiving data (G3/IP/I-FAX)55.7 Reception informationThe reception date, time, reception number, and page numbers are printed on the

6Useful functions (G3/IP/I-FAX)

501/421/361 6-2Useful functions (G3/IP/I-FAX)66 Useful functions (G3/IP/I-FAX)6.1 Memory RX (G3/IP/I-FAX)Received documents can be stored in the memor

501/421/361 x-13Restrict Operation - Restrict Broadcasting ...

501/421/361 6-3Useful functions (G3/IP/I-FAX)66.2 PC-FAX reception (G3)This function enables received fax documents to be saved in user boxes on the o

501/421/361 6-4Useful functions (G3/IP/I-FAX)66.3 TSI distribution (G3)If the optional hard disk is installed in the machine, this function automatica

501/421/361 6-5Useful functions (G3/IP/I-FAX)66.4 Confidential communication (G3)Use this function to exchange a document to be sent/received to/from

501/421/361 6-6Useful functions (G3/IP/I-FAX)66.5 Relay distribution (G3)6.5.1 Relay distributionThis function saves a fax document to be transmitted

501/421/361 6-7Useful functions (G3/IP/I-FAX)66.5.3 Transmitting faxes to a relay distribution stationOn the Communications Settings > Communicatio

501/421/361 6-8Useful functions (G3/IP/I-FAX)66.6 Polling TX/RX (G3)6.6.1 Polling TXThis function saves a document beforehand on the memory of this ma

501/421/361 6-9Useful functions (G3/IP/I-FAX)66.7 Bulletin (G3)It is possible to register a bulletin board on the machine in order to post documents t

501/421/361 6-10Useful functions (G3/IP/I-FAX)66.8 Sending/receiving data using extension lines (G3)If the optional fax multi line is installed, separ

501/421/361 6-11Useful functions (G3/IP/I-FAX)66.9 Forwarding fax (G3)A received document can be forwarded to a preset destination. The following func

7Explanation of reports/lists

501/421/361 x-14TSI User Box Setting ...

501/421/361 7-2Explanation of reports/lists77 Explanation of reports/lists7.1 Types of reports/listsThe following types of reports and lists can be pr

501/421/361 7-3Explanation of reports/lists77.1.2 ListFor lists, issue printing request as needed.PC-FAX TX error report[G3]In the Utility mode, when

501/421/361 7-4Explanation of reports/lists77.2 Common lists7.2.1 Address Book ListA list of registered one-touch addresses can be printed out.To prin

501/421/361 7-5Explanation of reports/lists7Output exampleItems to be printed outItem DescriptionNo. One-touch addressIndex Registered index character

501/421/361 7-6Explanation of reports/lists77.2.2 Group ListA list of registered group addresses can be printed out.To print it out1 In the Administra

501/421/361 7-7Explanation of reports/lists7Items to be printed out7.2.3 Program ListA registered program list can be printed out.1 In the Administrat

501/421/361 7-8Explanation of reports/lists7Output exampleItems to be printed outItem DescriptionNo. Program destination numberName Registered program

501/421/361 7-9Explanation of reports/lists77.3 Reports/lists common to G3/IP/I-FAX7.3.1 Activity reportThis report provides records of transmission a

501/421/361 7-10Explanation of reports/lists77.3.2 TX Result reportTransmission results are automatically printed out. In the Administrator Settings s

501/421/361 7-11Explanation of reports/lists77.3.3 Broadcasting TX reportAutomatically printed out when broadcasting has finishedIn the Utility screen

501/421/361 x-15Print E-Mail Message Body (I-FAX) ...

501/421/361 7-12Explanation of reports/lists7Fax settings list

501/421/361 7-13Explanation of reports/lists7Relay listRX user box by sender (TSI)

501/421/361 7-14Explanation of reports/lists7List of confidential and bulletin user boxes

501/421/361 7-15Explanation of reports/lists77.4 Reports output in G3 Fax operations7.4.1 Polling TX reportPolling transmission results are automatica

501/421/361 7-16Explanation of reports/lists77.4.4 TX reservation reportAutomatically printed out when Timer TX is specified.In the Utility screen, [T

501/421/361 7-17Explanation of reports/lists77.4.7 One-destination polling RX reservation reportAutomatically printed out when one-destination polling

501/421/361 7-18Explanation of reports/lists77.4.10 Bulletin TX reportAutomatically printed out when a document registered in a bulletin user box is t

501/421/361 7-19Explanation of reports/lists77.4.13 PC-FAX TX error reportAutomatically printed out when an error occurs in a PC-FAX TX operation.In t

501/421/361 7-20Explanation of reports/lists77.5 Reports output in Internet fax operations7.5.1 Network fax RX error reportPrinted out when Internet f

501/421/361 7-21Explanation of reports/lists77.5.4 Print E-mail Message BodySpecify whether or not the body of a received E-Mail message is printed ou

501/421/361 x-1611.3.3 Network fax error code table...

501/421/361 7-22Explanation of reports/lists77.5.5 E-Mail Subject/Text ListA list of registered message subjects and bodies can be printed out.To prin

501/421/361 7-23Explanation of reports/lists77.6 Reports output in IP operations7.6.1 Network fax RX error reportFor details, refer to "Network f

8User mode settings

501/421/361 8-2User mode settings88 User mode settings8.1 Menu trees in User modeItems that can be specified in user settings are as follows. This men

501/421/361 8-3User mode settings84 PC (SMB) (p. 8-16)No.NameUser IDPasswordHost AddressFile PathReferenceIndexIcon5 FTP (p. 8-19)No.NameHost AddressF

501/421/361 8-4User mode settings8SSL SettingsPort NumberIndexIcon7 IP Address Fax (p. 8-25)No.NameIP AddressPort NumberIndexIcon8 Internet Fax (p. 8-

501/421/361 8-5User mode settings88.1.2 User Settings2 Custom Display Settings 2 Scan/Fax Settings Default Tab (p. 8-41)Program Default (p. 8-42)Addre

501/421/361 8-6User mode settings88.1.3 Recall Scan/Fax ProgramRegister Program Name (p. 8-34)Address (p. 8-34)URL Notif. Destination (p. 8-35)Check P

501/421/361 8-7User mode settings88.2 One-Touch/User Box RegistrationOn the Address Book, up to 2000 addresses can be registered when a hard disk is i

501/421/361 8-8User mode settings82/2 screen!Detail To check a registered address, select a desired registration name, and then touch [Check Job Setti

501/421/361 x-17About this manualThis document is a User’s Guide on the network scan, fax and network fax operations of bizhub 501/421/361.The followi

501/421/361 8-9User mode settings8IndexSelect the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. This

501/421/361 8-10User mode settings88.2.3 Address Book - User BoxDestinations for user box can be registered. To register a new address, touch [New].In

501/421/361 8-11User mode settings8User BoxSelect one user box where data is to be saved.IndexSelect the index characters. For frequently used destina

501/421/361 8-12User mode settings88.2.4 Address Book - FaxRegister fax destinations. To register a new address, touch [New].1/2 screen2/2 screen!Deta

501/421/361 8-13User mode settings8NameEnter the registration name of the Address Book using up to 24 characters from the touch panel.Fax NumberEnter

501/421/361 8-14User mode settings8Line SettingsSpecify transmission settings for the line.!Detail To execute [Check Dest. & Send], the destinatio

501/421/361 8-15User mode settings8IndexSelect the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. Thi

501/421/361 8-16User mode settings88.2.5 Address Book - PC (SMB)Specify the PC (SMB) address directly. To register a new address, touch [New].1/3 scre

501/421/361 8-17User mode settings8No.Touch [No.], and then enter the registration number of Address Book (When a hard disk is installed: 1 to 2000;

501/421/361 8-18User mode settings8File PathEnter the path to the saved file using up to 85 characters from the touch panel.!Detail Enter the file pat

501/421/361 x-18Functions covered in this manualNetwork Scan functionsThis function transmits image data scanned on the machine via a network. The fol

501/421/361 8-19User mode settings88.2.6 Address Book - FTPSpecify the FTP address directly. To register a new address, touch [New].1/3 screen2/3 scre

501/421/361 8-20User mode settings8No.Touch [No.], and then enter the registration number of Address Book (When a hard disk is installed: 1 to 2000;

501/421/361 8-21User mode settings8PasswordEnter the password for logging on to the destination computer using up to 31 characters from the touch pane

501/421/361 8-22User mode settings88.2.7 Address Book - WebDAVSpecify the WebDAV address directly. To register a new address, touch [New].1/3 screen2/

501/421/361 8-23User mode settings8No.Touch [No.], and then enter the registration number of Address Book (When a hard disk is installed: 1 to 2000;

501/421/361 8-24User mode settings8File PathEnter the path to the saved file using up to 96 characters from the touch panel.ProxySelect whether to use

501/421/361 8-25User mode settings88.2.8 Address Book - IP Address FaxRegister the IP address fax destination. To register a new address, touch [New].

501/421/361 8-26User mode settings8No.Touch [No.], and then enter the registration number of Address Book between 1 and 2,000. Touching [OK] without e

501/421/361 8-27User mode settings8IndexSelect the index characters. For frequently used destinations, simultaneously specify them in [Favorites]. Thi

501/421/361 8-28User mode settings88.2.9 Address Book - Internet FaxRegister the Internet fax destination. To register a new address, touch [New].1/2

501/421/361 x-1IntroductionThank you for purchasing this machine.This User’s Guide describes the operating instructions, precautions for proper operat

501/421/361 x-19Explanation of manual conventions

501/421/361 8-29User mode settings8NameEnter the registration name of the Address Book using up to 24 characters from the touch panel.E-Mail AddressEn

501/421/361 8-30User mode settings8IconSelect the icon.!Detail The icons are used in the image panel function which can be operated when the optional

501/421/361 8-31User mode settings8Select GroupSelect a destination type, and then select the destination to be registered in the group.IconSelect the

501/421/361 8-32User mode settings88.2.11 E-Mail Settings - E-Mail Subject (E-Mail/I-FAX)Up to 10 subjects for E-Mail and Internet fax can be register

501/421/361 8-33User mode settings88.2.12 E-Mail Settings - E-Mail Body (E-Mail/I-FAX)Up to 10 bodies for E-Mail and Internet fax can be registered. A

501/421/361 8-34User mode settings88.2.13 Scan/Fax ProgramRegister a combination of destination to which data is sent frequently, scan setting, origin

501/421/361 8-35User mode settings8!Detail When "Confirm Address (Register)" is specified, after specifying the fax number in [Direct Input]

501/421/361 8-36User mode settings8Check Program Settings - Check AddressCheck the specified address.Check Program Settings - Check Scan SettingsCheck

501/421/361 8-37User mode settings8Check Program Settings - Communication SettingsCheck the specified communication settings.Check Program Settings -

501/421/361 8-38User mode settings8Check Program Settings - RX Ability (Destination)In the case of Internet fax address, the receiving capability set

501/421/361 x-20

501/421/361 8-39User mode settings88.2.17 Limiting Access to Destinations - Apply Levels/Groups to DestinationsSpecify the access allowed level for th

501/421/361 8-40User mode settings8ProgramSelect an address of which level must be changed, and then touch [Limiting Access to Destinations] or [Apply

501/421/361 8-41User mode settings88.3 User Settings8.3.1 Displaying the User Settings screenTo display the User Settings screen, press the [Utility/C

501/421/361 8-42User mode settings8Program DefaultSpecify settings for the default screen for Fax/Scan mode (Default: PAGE1).Address Book Index Defaul

501/421/361 8-43User mode settings8Default Address BookSelect whether the index or address type appear as a default in the Address Book screen.Default

501/421/361 8-44User mode settings8RX DisplaySpecify whether to display messages being received (Default: No).8.3.4 Custom Display Settings - Search O

501/421/361 8-45User mode settings88.3.5 Scan/Fax SettingsBlack Compression LevelSpecify the coding mode ability for black-and-white image transmissio

501/421/361 8-46User mode settings8Default Enlarge Display SettingsMake a default setting (a setting value displayed when [Reset] is pressed) for the

9Administrator mode settings

501/421/361 9-2Administrator mode settings99 Administrator mode settings9.1 First specify these settings9.1.1 E-MailWhen using E-Mail functions or Int

501/421/361 x-21User’s GuidesThis machine is provided with printed manuals and PDF manuals on the User’s Guide CD.Printed manualQuick Guide [Copy/Prin

501/421/361 9-3Administrator mode settings99.1.5 G3 FAXWhen using the G3 fax functions, specify the following items first.Header InformationRefer to &

501/421/361 9-4Administrator mode settings99.2 Menu tree in Administrator modeItems that can be specified in administrator settings are as follows. Th

501/421/361 9-5Administrator mode settings99.2.2 Network Settings (2/2)9.2.3 Fax Settings3 Network Fax Settings Network Fax Function Settings (p. 9-44

501/421/361 9-6Administrator mode settings9Number of RX Call Rings (p. 9-21)Number of Redials (p. 9-22)Redial Interval (p. 9-22)Line Monitor Sound (p.

501/421/361 9-7Administrator mode settings9TSI User Box Registration (p. 9-33)6 PBX Connection Setting (p. 9-34)7 Report Settings Activity Report (p.

501/421/361 9-8Administrator mode settings99.2.4 Security Settings4 Security Details Manual Destination Input (p. 9-13)Restrict Fax TX (p. 9-42)Hide P

501/421/361 9-9Administrator mode settings99.3 Administrator Settings (E-Mail/User Box/SMB/FTP/WebDAV)The section describes Administrator settings to

501/421/361 9-10Administrator mode settings9Restrict Access to Job Settings - Change the "From" Address (E-Mail)Specify permission or prohib

501/421/361 9-11Administrator mode settings99.3.4 System Settings - Stamp Settings - Header/Footer SettingsSpecify settings for the header/footer to b

501/421/361 9-12Administrator mode settings9Header Settings/Footer Settings - Date/TimeSpecify the date/time in the header/footer.Header Settings/Foot

1Before using Network Scan/Fax/Network Fax functions

501/421/361 9-13Administrator mode settings9Text SizeSelect a size of characters to be printed from [6pt], [8pt], [10pt], [12pt], [14pt], and [18pt].P

501/421/361 9-14Administrator mode settings99.4 Administrator Settings (G3)This section explains Administrator settings specified for G3 fax transmiss

501/421/361 9-15Administrator mode settings9Shift Output Each JobSet up the Output Tray Setting according to various printing functions.9.4.3 System S

501/421/361 9-16Administrator mode settings99.4.5 System Settings - Reset Settings - Job Reset - Next Job - Reset Data After JobFor the setting proced

501/421/361 9-17Administrator mode settings9SenderTwo or more sender's registered names can be registered as the sender's information to pri

501/421/361 9-18Administrator mode settings99.4.8 Fax Settings - Header/Footer PositionSpecify the position of information to be printed on documents

501/421/361 9-19Administrator mode settings9Print Receiver’s NameSet up which is printed as the sender information between the sender fax No. or the n

501/421/361 9-20Administrator mode settings9Footer PositionSpecify the position for printing the reception time and number. For an output example, ref

501/421/361 9-21Administrator mode settings9Receive ModeSpecify the receiving method.- [Auto RX]: Faxes are received automatically.- [Manual RX]: Spec

501/421/361 9-22Administrator mode settings9Number of RedialsSpecify the number of redials to be made when the line is busy, for example, between zero

501/421/361 1-2Before using Network Scan/Fax/Network Fax functions11 Before using Network Scan/Fax/Network Fax functions1.1 Information before saving

501/421/361 9-23Administrator mode settings9Line Monitor Sound Vol.Specify the speaker volume between zero and 31 (Default: 16).9.4.10 Fax Settings -

501/421/361 9-24Administrator mode settings9Print Paper Selection[Auto Select]: Print paper is selected automatically.[Fixed Size]: Paper of the speci

501/421/361 9-25Administrator mode settings9Incorrect User Box No. EntryWhen having equipped with the optional hard disk, specify action for a situati

501/421/361 9-26Administrator mode settings9Min. Reduction for RX PrintSpecify the reduction factor for outputting the received document to "Full

501/421/361 9-27Administrator mode settings9File After Polling TXSpecify whether or not a document through with polling TX should be deleted.No. of Se

501/421/361 9-28Administrator mode settings9Function ON/OFF Setting - Relay RXSet this to "ON" to enable transmitting received data as a int

501/421/361 9-29Administrator mode settings9Function ON/OFF Setting - Confirm Address (TX)When specifying the fax address by the direct entry, the scr

501/421/361 9-30Administrator mode settings9Memory RX SettingSpecify whether or not the Memory function is used. To enable the function, specify the p

501/421/361 9-31Administrator mode settings9Forward TX SettingA received document can be forwarded to a preset recipient. The following items should b

501/421/361 9-32Administrator mode settings9PC-Fax RX SettingWhen having equipped with the optional hard disk, specify whether or not the PC-Fax RX fu

501/421/361 1-3Before using Network Scan/Fax/Network Fax functions1When an E-Mail message is sent, the attachment file may be damaged depending on the

501/421/361 9-33Administrator mode settings9TSI User Box SettingWhen having equipped with the optional hard disk, specify whether or not to use the TS

501/421/361 9-34Administrator mode settings9TSI User Box Setting - TSI User Box Registration - TSI use box settingsReceived faxes can be distributed t

501/421/361 9-35Administrator mode settings99.4.13 Fax Settings - Report SettingsSpecify the report output method.Activity ReportSpecify output settin

501/421/361 9-36Administrator mode settings9Sequential TX ReportSpecify the output setting for the sequential TX report. Select the option to output o

501/421/361 9-37Administrator mode settings9Bulletin TX ReportSpecify the output setting for the bulletin TX result report. Select the option to outpu

501/421/361 9-38Administrator mode settings9PC-Fax TX Error ReportSpecify the output setting for the PC-Fax RX error report. Select the option to outp

501/421/361 9-39Administrator mode settings99.4.14 Fax Settings - Job Settings ListA list of settings related to fax operations are output. Select a d

501/421/361 9-40Administrator mode settings9Line Parameter Setting - Number of RX Call RingsSpecify the count of recalling signals that can be receive

501/421/361 9-41Administrator mode settings9Function Settings - PC-FAX TX SettingSpecify the line to use for PC-FAX transmission.Multi Line SettingSel

501/421/361 9-42Administrator mode settings99.4.16 Security Settings - Security DetailsManual Destination InputFor the setting procedure, refer to &qu

501/421/361 1-4Before using Network Scan/Fax/Network Fax functions1External server authenticationSpecify the user name, password and authenticating se

501/421/361 9-43Administrator mode settings9Display Activity LogSpecify whether or not the activity log is displayed. If [ON] is selected, the activit

501/421/361 9-44Administrator mode settings99.5 Administrator Settings (IP/I-FAX)This section explains Administrator settings specified for Internet f

501/421/361 9-45Administrator mode settings99.5.8 Fax Settings - TX/RX SettingsFor the setting procedure, refer to "Fax Settings - TX/RX Settings

501/421/361 9-46Administrator mode settings9MDN Message (I-FAX)Specify the output setting for the Internet fax MDN messages. Select the option to outp

501/421/361 9-47Administrator mode settings99.5.12 Fax Settings - Network Fax SettingsSpecify the transmission capacity of the machine.Black Compressi

501/421/361 9-48Administrator mode settings9Internet Fax Advanced Settings (I-FAX)This screen appears if the Internet fax function is available. Detai

10PageScope Web Connection

501/421/361 10-2PageScope Web Connection1010 PageScope Web Connection10.1 Using PageScope Web ConnectionPageScope Web Connection is a device managemen

501/421/361 10-3PageScope Web Connection1010.1.3 Web browser cacheThe most recent information may not appear in the PageScope Web Connection pages bec

501/421/361 10-4PageScope Web Connection1010.1.4 Structure of pagesThe pages of PageScope Web Connection are constructed as shown below.1211102134 5 6

501/421/361 1-5Before using Network Scan/Fax/Network Fax functions11.1.3 Limitation on file nameDocument data to be saved can be named.A name can cont

501/421/361 10-5PageScope Web Connection10!Detail The page that appears immediately after accessing the machine with PageScope Web Connection is calle

501/421/361 10-6PageScope Web Connection1010.2 Logging on and logging off10.2.1 Login and logout operationsWhen the machine is accessed with PageScope

501/421/361 10-7PageScope Web Connection10When user authentication and account track settings are specifiedLog in again as an administrator. The User

501/421/361 10-8PageScope Web Connection10To log in as a different user or an administrator, log out.Log in again.

501/421/361 10-9PageScope Web Connection1010.2.2 LogoutWhen the [Logout] in the upper right screen is clicked, a logoff confirmation screen appears. C

501/421/361 10-10PageScope Web Connection1010.2.3 LoginDepending on the logon method used, PageScope Web Connection will be in User mode or Administra

501/421/361 10-11PageScope Web Connection10Logging on as a registered userIf user authentication settings have been specified on the machine, the name

501/421/361 10-12PageScope Web Connection10Logging on to Administrator modeIn order to specify system and network settings, log on to Administrator mo

501/421/361 10-13PageScope Web Connection10Logging on as a user box administratorIf user authentication settings have been specified on the machine, y

501/421/361 10-14PageScope Web Connection1010.3 Overview of User modeBy logging on to PageScope Web Connection in User mode, the following functions c

501/421/361 1-6Before using Network Scan/Fax/Network Fax functions11.2 Overview1.2.1 Available Network Scan functions"Scanning" refers to th

501/421/361 10-15PageScope Web Connection1010.3.2 JobItem DescriptionCurrent Jobs On this list, you can check currently running jobs and those in a qu

501/421/361 10-16PageScope Web Connection1010.3.3 BoxItem DescriptionOpen User Box A currently created public, personal or group user box can be opene

501/421/361 10-17PageScope Web Connection1010.3.4 Direct Print!Detail In order to use the Direct Print function, the optional image controller IC-207

501/421/361 10-18PageScope Web Connection1010.3.5 Store Address!Detail These may not appear depending on the Administrator mode settings.Item Descript

501/421/361 10-19PageScope Web Connection1010.4 Overview of Administrator modeBy logging on to PageScope Web Connection in Administrator mode, the fol

501/421/361 10-20PageScope Web Connection10!Detail In order to print a document text from an external memory, it is necessary to equip with the option

501/421/361 10-21PageScope Web Connection1010.4.2 Security!Detail "Administrator Password Settings" does not appear in the following cases:-

501/421/361 10-22PageScope Web Connection1010.4.3 BoxWhen logged on in Administrator mode, user boxes can be used without typing in the password.!Deta

501/421/361 10-23PageScope Web Connection1010.4.4 Print Setting!Detail Print Setting is displayed when having equipped with the optional Image control

501/421/361 10-24PageScope Web Connection1010.4.5 Store Address!Detail "Application Registration" does not appear when the optional fax kit

501/421/361 1-7Before using Network Scan/Fax/Network Fax functions1SMB TXScanned data can be sent to a shared folder on a specified computer. Enter th

501/421/361 10-25PageScope Web Connection1010.4.6 NetworkItem DescriptionTCP/IP Setting Specify the TCP/IP settings to connect the machine to the netw

501/421/361 10-26PageScope Web Connection10IPP Setting Specify the settings for IPP printing.It is displayed when having equipped with the optional Im

11Fax/Scan function troubleshooting

501/421/361 11-2Fax/Scan function troubleshooting1111 Fax/Scan function troubleshooting11.1 Cannot send dataWhen data transmission fails, refer to the

501/421/361 11-3Fax/Scan function troubleshooting1111.1.2 Internet fax/IP address fax/network fax/scan transmission (E-Mail/SMB/FTP/WebDAV/Web service

501/421/361 11-4Fax/Scan function troubleshooting1111.2 Cannot receive dataWhen data reception fails, refer to the following table for corrective acti

501/421/361 11-5Fax/Scan function troubleshooting1111.2.2 Internet fax/IP address faxSymptom Checkpoint ActionCannot receive dataIs paper supplied in

501/421/361 11-6Fax/Scan function troubleshooting1111.3 Displaying an error messageWhen any trouble occurs, this machine displays an error screen with

501/421/361 11-7Fax/Scan function troubleshooting1111.3.3 Network fax error code tableWhen any trouble occurs during network fax transmission, this ma

501/421/361 11-8Fax/Scan function troubleshooting11Reception system error codeCode Type Error contents RemedyN50 SMTP reception SMTP reception errorTh

501/421/361 x-2To check on the function you want to useThis manual contains details on setting up the functions.Understanding general operation flowTh

501/421/361 1-8Before using Network Scan/Fax/Network Fax functions1WebDAV TXScanned data can be uploaded to a specified server. Enter the server addre

501/421/361 11-9Fax/Scan function troubleshooting1111.4 When the message "Contact your Service Rep." appears (Service Call)If the malfunctio

12Appendix

501/421/361 12-2Appendix1212 Appendix12.1 Product specifications12.1.1 Scanning functions12.1.2 Fax functions* It is used as a common hard disk to eac

501/421/361 12-3Appendix1212.2 Tips 12.2.1 About the number of pages stored in the memoryThe machine can be equipped with 60GB of hard disk as the opt

501/421/361 12-4Appendix123 Select this machine from the list of "Scanners and Cameras", and then click the [Import] button.The New Scan scr

501/421/361 12-5Appendix1212.3 Entering textThe following procedure describes how to use the keyboard that appears in the touch panel for typing in th

501/421/361 12-6Appendix1212.3.1 Enlarging the keyboardThe keyboard can be displayed larger so that it easier to read.1 While the keyboard is displaye

501/421/361 12-7Appendix1212.3.3 List of Available CharactersspaceAlphanumericcharacters/symbols

501/421/361 12-8Appendix1212.4 Scanning glossaryTerm Definition10Base-T/100Base-TX/1000Base-TA set specifications under the Ethernet standards. Uses c

501/421/361 12-9Appendix12Ethernet LAN transmission line standard.File extension The characters added to the file name in order to identify file forma

501/421/361 1-9Before using Network Scan/Fax/Network Fax functions11.2.2 Available Fax functionsG3 fax transmission/receptionThis machine can send/rec

501/421/361 12-10Appendix12LPD Abbreviation for Line Printer Daemon. A printer protocol that uses TCP/IP and is plat-form-independent. Originally deve

501/421/361 12-11Appendix12Property Attribute information. When using a printer driver, various functions can be specified in the file properties. In

501/421/361 12-12Appendix12Web browser Software for viewing Web pages. Internet Explorer and Netscape Navigator are this type of software.WINS Abbrevi

501/421/361 12-13Appendix1212.5 Internet fax glossaryThe words commonly used regarding Internet fax operations are described below.Term DefinitionDSN

501/421/361 12-14Appendix1212.6 Fax glossaryThe words commonly used regarding fax operations are described below.This glossary also includes terms reg

501/421/361 12-15Appendix12Group Grouping of multiple one-touch numbers. This function is useful when certain addresses are frequently used for broadc

501/421/361 12-16Appendix12Relay broadcast This is a function to send the broadcast the fax via other fax (called "relay dis-tribution station&qu

13Index

501/421/361 13-2Index1313 Index13.1 IndexAActivity Report ... 9-35Activity report ...

501/421/361 13-3Index13Fax Header Settings ... 4-69Fax Number ...

501/421/361 1-10Before using Network Scan/Fax/Network Fax functions11.2.3 Available Network Fax functionsInternet FaxThe Internet Fax function sends a

501/421/361 13-4Index13PC-FAX TX Setting ... 9-41Polling ...

http://konicaminolta.comCopyright2010Printed in China2010. 3A0R59551-NS-22

2Control panel/touch panel

501/421/361 2-2Control panel/touch panel22 Control panel/touch panel2.1 Control panelUse the control panel for fax/scan operation. The following descr

501/421/361 2-3Control panel/touch panel27 CAUTION Do not apply extreme pressure to the touch panel, otherwise it may be scratched or damaged.% Never

501/421/361 2-4Control panel/touch panel22.2 Touch panel2.2.1 Screen layoutIcons on the touch panelThe status of the machine may appear in the icon di

501/421/361 2-5Control panel/touch panel22.2.2 Display with/without optional settingsItems appear in the screen vary depending on with or without opti

501/421/361 2-6Control panel/touch panel22.2.3 Display and operation of the left panelIn the left pane of the touch panel, the keys to check the job s

501/421/361 2-7Control panel/touch panel2Job List - DeleteA job being processed can be cancelled by deleting it from the list. Select the job from the

501/421/361 x-3Using menu treesVarious functions can be specified for this machine. To find out the specific setting items under certain button, or th

501/421/361 2-8Control panel/touch panel2Current Jobs in the Print page!Detail If user authentication settings have been applied, the document name ca

501/421/361 2-9Control panel/touch panel2Current Jobs in Send page!Detail If user authentication settings have been applied, the document name cannot

501/421/361 2-10Control panel/touch panel2Current Jobs in the Receive page!Detail If user authentication settings have been applied, the document name

501/421/361 2-11Control panel/touch panel2Current Jobs in the Save page!Detail If user authentication settings have been applied, the document name ca

501/421/361 2-12Control panel/touch panel2Check Job - Check Job Settings - Destination SettingsThis screen displays the list of registered destination

501/421/361 2-13Control panel/touch panel2Check Job - Check Job Settings - Communication SettingsThe line setting and transmission method settings can

3Registration of basic information

501/421/361 3-2Registration of basic information33 Registration of basic information3.1 To begin operationWhen starting operation of the product for t

501/421/361 3-3Registration of basic information3Specifying the E-Mail address of the machineTo send scanned data as an E-Mail message or to use the I

501/421/361 3-4Registration of basic information33.2 Address RegistrationRegister the destination (address) of scanned/faxed data. Use one of the foll

501/421/361 x-4ContentsIntroductionTo check on the function you want to use ...

501/421/361 3-5Registration of basic information33.3 Optional settingsDepending on the use, additional settings are also available.Fax/Scan programsTh

501/421/361 3-6Registration of basic information33.4 Using Web servicesIt is possible to give a scan command from a computer (Windows Vista/7/Server 2

501/421/361 3-7Registration of basic information3Installation procedure1 Click the [Start] button, and then select [Network].Devices connected to the

501/421/361 3-8Registration of basic information3– The driver software is installed automatically. When the confirmation dialog box appears, click the

4Transmitting data

501/421/361 4-2Transmitting data44 Transmitting data4.1 Operation flow4.1.1 Scan/Network faxThis section describes the flow of steps for sending scann

501/421/361 4-3Transmitting data4Position the original.To check the advance preview, press the [Proof Copy] key. (p. 4-11) Press the [Start] key.

501/421/361 4-4Transmitting data44.1.2 Fax (G3)This section describes the flow of steps for using G3 fax operations.Press the [Fax/Scan] key. Specify

501/421/361 4-5Transmitting data4Position the original.To check the advance preview, press the [Proof Copy] key. (p. 4-11) Press the [Start] key.

501/421/361 4-6Transmitting data44.1.3 Recalling a programThis section describes the flow of steps for recalling a registered fax/scan program.Press t

501/421/361 x-5Job List - Delete ...

501/421/361 4-7Transmitting data4Specify scan settings (p. 4-36), original settings (p. 4-57), and communication settings (p. 4-59). Position the orig

501/421/361 4-8Transmitting data42Note For details and the procedure of program registration, refer to "Register Scan/Fax Program" on page 8

501/421/361 4-9Transmitting data44.1.4 BroadcastingThis section describes the procedure for transmitting data to multiple recipients at the same time.

501/421/361 4-10Transmitting data4Position the original.To check the advance preview, press the [Proof Copy] key. (p. 4-11)Press the [Start] key.

501/421/361 4-11Transmitting data44.2 Using Advanced PreviewBy pressing the [Proof Copy] key after positioning the original for fax or scan transmissi

501/421/361 4-12Transmitting data4Preview - View Pages - Change SettingThe following settings specified before scanning the original can be changed.Th

501/421/361 4-13Transmitting data44.2.2 Sending using Advanced PreviewOperation procedure after positioning the original is described below. For detai

501/421/361 4-14Transmitting data4– To continue to scan more originals, touch the View Status tab, clear the selection of [Finish], and position the n

501/421/361 4-15Transmitting data44.3 Menu tree in Fax/Scan modeThe functions and settings that can be operated in Fax/Scan mode are structured as sho

501/421/361 4-16Transmitting data4Job History tab2Note For details, refer to "Job History (G3)" on page 4-33.Operations available on the Job

501/421/361 x-64.4.3 Direct Input ...

501/421/361 4-17Transmitting data4Address Search tab2Note For details, refer to "Address Search - Search" on page 4-33.Operations available

501/421/361 4-18Transmitting data4Original Type (p. 4-36)Simplex/Duplex (p. 4-36)Resolution (p. 4-37)File Type (p. 4-37)File Type (p. 4-37)Scan Settin

501/421/361 4-19Transmitting data4Original Settings2Note For details, refer to "Original Settings" on page 4-57.Operations available on the

501/421/361 4-20Transmitting data4Communication Settings2Note For details, refer to "Communication Settings" on page 4-59.Operations availab

501/421/361 4-21Transmitting data4E-Mail Encryption (p. 4-68)Digital Signature (p. 4-68)Fax Header Settings (p. 4-69)

501/421/361 4-22Transmitting data44.4 Initial screen for fax/scan operations4.4.1 Screen layoutTouching [Fax/Scan] displays the following screen.!Deta

501/421/361 4-23Transmitting data44.4.2 Address BookYou can select a registered address.GroupA registered group address is displayed.Search - Address

501/421/361 4-24Transmitting data42Note For the method to register destinations in Address Book, refer to "One-Touch/User Box Registration"

501/421/361 4-25Transmitting data4Detail Search - Search OptionWhen using [Detail Search], selection of the conditions will display the option article

501/421/361 4-26Transmitting data44.4.4 Direct Input - FaxEnter a Fax number from the touch panel.If [Confirm Address (TX)] is specified, the fax numb

501/421/361 x-7Encryption - Detail Settings - Changes Allowed ...4-40

501/421/361 4-27Transmitting data44.4.5 Direct Input - E-MailEnter an E-Mail address from the touch panel.4.4.6 Direct Input - User BoxSelect a user b

501/421/361 4-28Transmitting data4RX Ability (Destination)Select a receivable setting at the Internet fax destination. You can select multiple receiva

501/421/361 4-29Transmitting data44.4.9 Direct Input - PC (SMB)Specify the PC (SMB) address directly.Host NameSpecify the host name (in uppercase lett

501/421/361 4-30Transmitting data44.4.10 Direct Input - FTPSpecify the FTP address directly.Host NameSpecify the host name or IP address for the desti

501/421/361 4-31Transmitting data4Detailed SettingsSpecify more detailed settings.Next DestinationTouch this button to add other destinations.4.4.11 D

501/421/361 4-32Transmitting data4Detailed SettingsSpecify more detailed settings.Next DestinationTouch this button to add other destinations.4.4.12 D

501/421/361 4-33Transmitting data4SearchEnter a keyword that is included in the destination name from the touch panel, and then search for the destina

501/421/361 4-34Transmitting data4NameEnter the name from the touch panel.E-Mail Addr.Enter the E-Mail address from the touch panel.Fax NumberEnter th

501/421/361 4-35Transmitting data44.4.16 Off-Hook (G3)Use this button for manual transmission.!Detail You cannot use the off-hook function when [Confi

501/421/361 4-36Transmitting data44.5 Scan SettingsTouch [Scan Settings] to specify detailed settings for scanning.4.5.1 Basic - Original TypeSelect t

501/421/361 x-84.6.1 Special Original - Mixed Original ...

501/421/361 4-37Transmitting data44.5.3 Basic - ResolutionSelect the resolution for scanning.!Detail When 300 x 300dpi is selected at the time of G3 f

501/421/361 4-38Transmitting data4Scan SettingsIn addition, the grouping of the saved data can be specified.!Detail Even if "Single Page" is

501/421/361 4-39Transmitting data4Encryption - Detail Settings - Printing Allowed/Enable copying of text, images and other contentWhen "Document

501/421/361 4-40Transmitting data4Encryption - Detail Settings - Changes AllowedIn the Detail Settings screen, touch [Forward →] to select details of

501/421/361 4-41Transmitting data4Stamp CompositionSelect a method for composing contents to be added by stamp/page print.!Detail The date/time, page

501/421/361 4-42Transmitting data44.5.6 Scan Settings - Separate ScanThe scan operation can be divided into several sessions for various types of docu

501/421/361 4-43Transmitting data44.5.8 Erase - Frame EraseSelect this setting [Frame Erase] to erase black shadow around the original document.- To e

501/421/361 4-44Transmitting data4Front CoverSelect this setting to scan the first page as the front cover.Front + Back CoversSelect this setting to s

501/421/361 4-45Transmitting data44.5.10 Application - Scan SizeSpecify the size of paper for scanning.StandardTo automatically detect the size of the

501/421/361 4-46Transmitting data44.5.11 Application - AnnotationDocument data saved in Scan mode can be printed or transmitted with an image of the d