Konica-minolta magicolor 4690MF User Manual

magicolor 4690MF Facsimile User’s Guide®A0FD-9562-00A1800864-001A

About the Control Panel4About the Control PanelNo. Part Name Description1 Addressbook keyDisplays the information registered in the favorite list, spe

Entering Text94Entering TextWhen specifying the user name or programming the recipient name, letters, accented characters, numbers and symbols can be

Entering Text 95Entering NamesEntering Email AddressesKeypadKeyAvailable characters[1] [A]1 1 .,'?¿!¡"1-()@/:;_2 2 ABC2abcÆÇàáâãäåæç3 3 DEF

Entering Text96Changing Input ModeEach press of the key switches the input mode between numbers and let-ters.[1…]: Numbers can be typed in.[A…]: Let

Entering Text 97Correcting Text And Input Precautions To erase all entered text, hold down the Back key. To delete only part of the entered text, u

Entering Text98

Index 99IndexAAddressbook key 4ADF 2Sending faxes 36AdjustingDensity 41Image Quality 40Resolution 40BBack key 4Batch transmission 48CCancelingMemory 5

Index100Duplex document 50EEntering text 94Correcting text 97Input mode 96Input precautions 97Error messages 89FFavorite listDeleting 73Registering 72

Index 101Settings tab 56Phone bookList 43Search 44Printable area 63RReceiving faxesAutomatic reception 62Forwarding 63Manual reception 62Memory recept

Index102REPORTING 30Specifying Settings 31

About the Control Panel 57 */) keys Moves left and right through menus, options, or choices. For details, refer to “Specifying Settings in Utility Me

About the Control Panel614 Copy key LED Enters Copy mode. Lights up in green to indicate that the machine is in Copy mode.For details, refer to the Pr

Fax Mode Screen 7Fax Mode ScreenMain ScreenNo. Indication Description1 Time Displays the time currently specified with ADMIN. MANAGEMENT/USER SETTING

Fax Mode Screen8 Fax settingsNo. Indication Description1 Fax quality Indicates the fax quality that is selected. For details on selecting the fax qua

Fax Mode Screen 93 TIMER TX Select this menu item to specify the time when the fax is to be sent. For details on specifying settings for a timer tran

Fax Mode Screen10Entering Fax ModeBefore using the Fax function, make sure that the Fax key lits green. Other-wise, press it to enter the Fax mode.Pre

Configuration Menu Overview 11Configuration Menu OverviewThe magicolor 4690MF menu accessible from the control panel is structured as shown below.STD

Configuration Menu Overview12LAMP WARMUP TIMEBUZZER VOLUMEINITIAL MODETONER EMPTYTONER NEAR EMPTYAUTO CONTINUECALIBRATIONPAPER SETUPTRAY1 PAPER PLAIN

Configuration Menu Overview 13TRAY2 PAPERADMIN. MANAGEMENTADMINISTRATOR NO.REMOTE MONITORNETWORK SETTINGTCP/IPIP ADDR. SETTINGDNS CONFIG.DHCPBOOTPARP

Thank YouThank you for purchasing a magicolor 4690MF. You have made an excellent choice. This User’s Guide describes operating procedures and precauti

Configuration Menu Overview14E-MAIL SETTINGSMTPSENDER NAMEE-MAIL ADDRESSDEFAULT SUBJECTSMTP SERVER ADDR.SMTP PORT NO.SMTP TIMEOUTTEXT INSERTPOP BEFORE

Configuration Menu Overview 15LDAP SETTING DISABLE/ENABLELDAP SERVER ADDR.LDAP PORT NO.SSL SETTINGSEARCH BASEATTRIBUTESEARCH METHODLDAP TIMEOUTMAX.SE

Configuration Menu Overview16USER SETTING PTT SETTINGDATE&TIMEDATE FORMATPRESET ZOOMUSER FAX NUMBERUSER NAMEAUTO REDIAL NUMBER OF REDIALINTERVALSU

Configuration Menu Overview 174IN1 COPY ORDERDUPLEX COPYDIAL REGISTERFAVORITESPEED DIALGROUP DIALFAX TX OPERATIONDENSITY LEVELQUALITY PRIORITYDEFAULT

Configuration Menu Overview18REPORTING ACTIVITY REPORTTX RESULT REPORTRX RESULT REPORTSCAN SETTINGRESOLUTIONIMAGE FORMATCODING METHODFILE SIZEQUALITY

Utility Menu 19Utility MenuThe machine settings can be changed according to the desired normal oper-ations." All factory default values are sho

Utility Menu20MACHINE SETTINGAUTO PANEL RESET For details on specifying settings, refer to the Printer/Copier/Scanner User’s Guide on the Documentatio

Utility Menu 21ADMIN. MANAGEMENT" The ADMIN. MANAGEMENT menu is accessible only by the adminis-trator.To display the settings for this menu, se

Utility Menu22USER SETTINGPTT SET-TINGSettings ARGENTINA / AUSTRALIA / AUSTRIA / BELGIUM / BRA-ZIL / CANADA / CHINA / CZECH / DENMARK / EUROPE / FINLA

Utility Menu 23AUTO REDIALNUMBER OF REDIALSettings 1-10 (Default: Depends on PTT SETTING)Specify the number of times a redial is attempted if there i

ContentsContentsi1 Introduction ... 1Machine Parts

Utility Menu24DIAL REGISTERFAVORITE Frequently specified speed dial destinations and group dial destinations can be registered in the favorite list. P

Utility Menu 25FAX TX OPERATIONDENSITY LEVEL Settings(Light) (Dark)Specify the density for scanning a document.To change the density during transmiss

Utility Menu26DEFAULT TX Settings MEMORY TX / DIRECT TXSelect the desired method for sending docu-ments. MEMORY TX: With this method, the fax transmi

Utility Menu 27FAX RX OPERATIONMEMORY RX MODE Settings OFF / ONSelect whether to allow (ON) memory reception or not (OFF). In cases when confidential

Utility Menu28RX PRINT Settings MEMORY RX / PRINT RXSelect whether the fax is printed only after all document pages have been received or printing beg

Utility Menu 29SELECT TRAY Settings TRAY1: DISABLE / ENABLETRAY2: DISABLE / ENABLETRAY3: DISABLE / ENABLESelect which paper tray can be used to suppl

Utility Menu30REPORTINGACTIVITY REPORT Settings OFF / ONAfter every 60 transmissions/receptions, a report can be printed to show the results of the tr

Specifying Settings in Utility Menu 31Specifying Settings in Utility MenuGeneral Procedure for Specifying Settings in Utility Menu1 Press the + or ,

Specifying Settings in Utility Menu32Setting Up the Memory RX Mode1 Press the + or , key to select UTILITY, and then press the Select key." For

Specifying Settings in Utility Menu 33Turning Off the Memory RX Mode1 Press the + or , key to select UTILITY, and then press the Select key." F

ContentsiiGeneral Procedure for Specifying Settings in Utility Menu 31Memory Reception 31Setting Up the Memory RX Mode 32Turning Off the Memory RX Mod

Specifying Settings in Utility Menu34

Sending Faxes

Basic Fax Operation36Basic Fax OperationThis section contains basic information of fax transmission." Documents with the following paper sizes c

Basic Fax Operation 37" For details on adjusting the document image quality, refer to “Adjust-ing the Image Quality” on page 40.6 Specify the f

Basic Fax Operation38Sending a Fax Using the Original Glass1 Press the Fax key to enter Fax mode.2 Remove all documents from the ADF." If you ar

Basic Fax Operation 3910 To scan multiple pages from the original glass, check that the message NEXT PAGE? appears, replace the document, and then pr

Adjusting the Image Quality40Adjusting the Image QualityThe image quality of a document can be adjusted before it is sent as a fax.Adjusting the Resol

Specifying a Recipient 41Adjusting the Scan Density1 Press the + or , key to select STD/TEXT, and then press the Select key." FINE/TEXT, S-FINE

Specifying a Recipient42Directly Entering a Fax Number1 Use the numeric keypad to type in the fax number for the recipient." The keys that can b

Specifying a Recipient 43Using the Speed Dial FunctionIf a recipient has been registered with a speed dial number, the recipient’s fax number can be

Contents iiiWindows XP/Server 2003 57Windows 2000 57Basic PC-FAX Transmissions 57Uninstalling the FAX Driver (for Windows) 59Windows Vista/XP/Server

Specifying a Recipient44Using the Search Function of the Phone BookIf a recipient is registered with a speed dial number or a group dial number, the r

Specifying Multiple Recipients 45Specifying Multiple RecipientsA fax can be sent to multiple recipients in a single transmission. There are two metho

Specifying Multiple Recipients46– Using the address book: Press the Addressbook key four times, and then use the List function or Search function to s

Sending a Fax at a Specified Time (Timer Transmission) 47" To erase the selected destinations, press the Stop/Reset key.3 When EDIT=SELECT appe

Sending a Batch Transmission48" To send a broadcast transmission to multiple destinations, refer to “Sending a Fax to Multiple Recipients (Broad

Memory Transmission and Direct Transmission 49Memory Transmission and Direct TransmissionThere are two methods for sending documents with this machin

Sending a Duplex (Double-Sided) Document505 Specify the fax number of the recipient." Refer to “Specifying a Recipient” on page 41." To se

Sending a Fax Manually 516 Specify the fax number of the recipient." Refer to “Specifying a Recipient” on page 41." To send a broadcast t

Sending a Fax to a Combination of Fax Numbers (Chain526 Press the Start key to begin scanning and sending the fax.7 Replace the handset to its cradle.

Canceling (Deleting) a Document Queued in Memory for 534 Directly type in the first number, or select it from the favorite list or speed dial destina

Contentsiv8 Troubleshooting ...85Problems When Sending Faxe

About the Fax Header54About the Fax HeaderIf transmission source information is set in Header setting to be printed, infor-mation such as the sender’s

Faxing From aComputer(PC-FAX)

Sending a Fax Directly From a Computer (PC-FAX)56Sending a Fax Directly From a Computer (PC-FAX)A fax can be sent directly from a computer, instead of

Displaying PC-FAX Settings 57Address Book TabThe Address Book tab allows you to Register frequently used destinations Register multiple frequently

Basic PC-FAX Transmissions583 Click the Print button.The Destination Settings dialog box appears." The names of buttons that appear differ depen

Uninstalling the FAX Driver (for Windows) 59Uninstalling the FAX Driver (for Windows)This section describes how to uninstall the magicolor 4690MF FAX

Uninstalling the FAX Driver (for Windows)60

Receiving Faxes

Receiving Faxes Automatically62Receiving Faxes Automatically" When the machine is turned off, faxes cannot be received. Therefore, be sure to le

Forwarding Received Faxes 632 Press the Start key.The machine starts receiving the fax." After completing the telephone conversation, press the

Introduction

Printing Received Faxes64Adding the Sender’s Information When Printing FaxesIf FOOTER setting in the Utility menu is set to ON, information such as th

Printing Received Faxes 65Method of printing during receptionThe relationship between the length of the received document and the docu-ment that is a

Printing Received Faxes66LegalOFFLess than 348 1 page with 100%349 – 371 1 page with (347/image length)% reduction372 – 688 Divide into 2 pages with 1

Printing Received Faxes 67REDUCTION RX: OFFRecording paper sizeFooter Length of received image [mm]PrintingA4OFFLess than 289 1 page290 – 570 Divide

Printing Received Faxes68REDUCTION RX: CUT" If an image does not fit within a page, any part of the image exceeding 24 mm is cut off and printed

Printing Received Faxes 69LetterOFFLess than 271 1 page272 – 295 Print into 1 page. 1-24mm of end is cut.296 – 534 Divide into 2 pages535 – 558 Divid

Printing Received Faxes70OficioOFFLess than 335 1 page336 – 359 Print into 1 page. 1-24mm of end is cut.360 – 662 Divide into 2 pages663 – 686 Divide

RegisteringRecipients

About the Dial Register Function72About the Dial Register FunctionFrequently used fax numbers can be registered with the DIAL REGISTER function so tha

Favorite List 733 Check that FAVORITE is selected, and then press the Select key.The FAVORITE screen appears.4 Type in the speed dial number, and the

Machine Parts2Machine PartsThe parts of the machine referred to throughout this manual are illustrated below. Please take some time to become familiar

Speed Dialing74" To return to the Fax mode screen, continue pressing the Back key until the Fax mode screen is displayed.Speed DialingRegisterin

Speed Dialing 75" For details on entering/editing numbers, refer to “Entering Text” on page 94.7 Press the , key.8 Press the + or , key to sele

Group Dialing76" For details on entering/editing text and the characters that can be entered, refer to “Entering Text” on page 94.5 Press the +

Group Dialing 774 Use the keypad to type in the group dial number, and then press the Select key." For details on entering/editing numbers, ref

Group Dialing78Changing/Deleting Group Dial InformationThe registered group dial information can be changed.1 Press the + or , key to select UTILITY,

ConfirmationMode

About the Machine’s Counters80About the Machine’s CountersThe operations performed since this machine was installed can be checked with REPORTS/STATUS

About the Reports and Lists 812 Press the + or , key to select TX/RX RESULT, and then press the Select key.The TX/RX RESULT screen appears and displa

About the Reports and Lists82RX RESULT REPORTThe session number, date received, starting time of reception, number of pages received, time required, m

About the Reports and Lists 83MEMORY IMAGE PRINTA reduced image of the first page of the document waiting to be sent in addi-tion to the session numb

Control Panel andConfigurationMenu

About the Reports and Lists84

Troubleshooting

Problems When Sending Faxes86Problems When Sending FaxesIf the fax cannot be sent correctly, refer to the following table, and then per-form the indic

Problems When Receiving Faxes 87Problems When Receiving FaxesIf the fax cannot be received correctly, refer to the following table, and then perform

Other Problems88Other ProblemsFaxes cannot be received automatically.The machine is set to receive faxes manually.Set the machine to auto-matic recept

Error Messages on the Message Window 89Error Messages on the Message WindowError message Cause SolutionADMINISTERED BY PCPLEASE WAIT!This machine is

Error Messages on the Message Window90MEMORY FILE FULL  The number of items registered in the memory has exceeded the maxi-mum allowed. If MEMORY

AAppendix

Technical Specifications92Technical SpecificationsCompatible lines PSTN (Public Switched Telephone Network), PBX (Private Branch eXchange)Compatibilit

Technical Specifications 93" For details on other specifications, refer to the Printer/Copier/Scanner User’s Guide on the Documentation CD/DVD.