Konica-minolta 7145 User Manual Page 1

INSTRUCTIONMANUAL

- 4 -Display When Enhanced Security Mode Is OnThe Key Operator can turn Enhanced Security mode ON/OFF.To turn Enhanced Security mode ON/OFF, see Secur

Display When Enhanced Security Mode Is On (continued)- 5 -Check the Enhanced Security icon on each Basic Screen to see if Enhanced Securitymode is ON

- 6 -Protect and Delete Data After UseData from each mode (copy / scan / fax / printer) will be temporarily saved in memory or onthe HDD, and it will

- 7 -Protect Data in the Document Folder from Access and TamperingTo save and output data, use a User Box in the Document Folder.In Enhanced Security

Protect Data in the Document Folder from Access and Tampering (continued)- 8 -Access to a User Box in Enhanced Security modeThe following is a detaile

Protect Data in the Document Folder from Access and Tampering (continued)- 9 -4. Enter user ID (when accessing a User Box for which a user ID has been

Protect Data in the Document Folder from Access and Tampering (continued)- 10 -6. Enter the password.Touch Password to display the Data Entry Screen.U

Protect Data in the Document Folder from Access and Tampering (continued)- 11 -Delete data in the User Box in Enhanced Security modeThe following is a

Protect Data in the Document Folder from Access and Tampering (continued)- 12 -4. Select the data (document) to delete.Touch the document key you want

Protect Data in the Document Folder from Access and Tampering (continued)- 13 -Save scanned data / change Box password in Enhanced Security modeYou ca

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Protect Data in the Document Folder from Access and Tampering (continued)- 14 -• You cannot create a new box number. If you want to change it, contact

Protect Data in the Document Folder from Access and Tampering (continued)- 15 -5. Touch Password.The Data Entry Screen will appear.6. Enter the passwo

Protect Data in the Document Folder from Access and Tampering (continued)- 16 -Output data in the Confidential Print BoxConfidential printing using a

Protect Data in the Document Folder from Access and Tampering (continued)- 17 -Touch OK. The screen will go back to the Confidential Print User ID/Pa

Protect Data in the Document Folder from Access and Tampering (continued)- 18 -Output data in the Fax Confidential InboxRegistering a confidential pas

Protect Data in the Document Folder from Access and Tampering (continued)- 19 -Output data in Fax Confidential Inbox:Press [FAX] on the control panel

- 20 -Key Operator Security FunctionsThe Key Operator turns Enhanced Security mode ON/OFF.To do so, an 8-digit Key Operator password must be set for t

Key Operator Security Functions (continued)- 21 -On the Password Entry Screen, touch OK. The Key Operator Mode Screen will appear.4. On the Key Operat

Key Operator Security Functions (continued)- 22 -6. Turn Enhanced Security mode ON or OFF.If you want to turn Enhanced Security mode ON, touch ON to h

Key Operator Security Functions (continued)- 23 -Register/edit user ID and password in the User BoxThe following is an explanation of how to access th

Recycled paper is used for the inside pages of this book.7145Security7145 control software version: 25.0000 and laterInstruction ManualAbout the ROM v

Key Operator Security Functions (continued)- 24 -• Passwords are case sensitive.• If a wrong password or fewer than 8 alphanumerical characters are en

Key Operator Security Functions (continued)- 25 -A password should be set up in each box, and please pay extra attention to the following ifEnhanced S

Key Operator Security Functions (continued)- 26 -Print audit logIf Enhanced Security mode is turned ON, an audit log will be automatically created.The

Key Operator Security Functions (continued)- 27 -4. On the Key Operator Mode Screen, touch 7. Enhanced Security.The Enhanced Security Setup Screen wil

Key Operator Security Functions (continued)- 28 -Audit log report (specify):Display the Log Specification Setting Screen, specify the date and time wh

Key Operator Security Functions (continued)- 29 -Analyze audit logAudit logs need to be analyzed by the Key Operator regularly or when unauthorizedacc

Key Operator Security Functions (continued)- 30 -Table of items saved in audit logNo. Operation ID Action ID Result1 CE authentication CE ID 01: CE_ID

Key Operator Security Functions (continued)- 31 -Specify unauthorized actions: password authenticationIf logs have NG as the result of password authen

40LP97940-00

2004. 3 zPrinted in ChinaRecycled paper is used for the inside pages of this manual.

Table of ContentsSecurity Functions ...1Enh

- 1 -Security FunctionsThe 7145 device has two security modes.Regular modeUse this mode if the machine is used by a single person and there is a low p

- 2 -Enhanced Security ModeDescription of Enhanced Security modeThe following items will have enhanced security.• Protect and delete used data in memo

Enhanced Security Mode (continued)- 3 -Data protected by Enhanced Security modeData protected by Enhanced Security mode (for users) is as follows.Data