Konica-minolta eCopy User Manual download pdf (Page 19)

eCopy Desktop 9.1 Getting Started Guide | 15

eCopy Desktop supports several ways of sending faxes from your desktop:

■ Using an existing network fax server or local fax application

■ Sending Fax via Mail

Fax transmission is described in detail in the eCopy Desktop Online Help.

eCopy Desktop works with your existing e-mail application to let you send documents by e-mail.

When you e-mail a document from eCopy Desktop, it is sent as an attachment.

By default, documents are sent as PDF files. If the recipient has eCopy Desktop 9.0 or later as

their default PDF viewer, all they have to do is open the attachment to launch eCopy Desktop and

view the document. If you choose a different format, the recipient should still be able to launch a

compatible application by opening the attachment.

You also have many new security options that you can apply to a document before sending it,

including passwords to open it and further passwords to prevent it from being modifid or printed.

Please refer to the eCopy Desktop Online Help for more information.

To send a document by e-mail:

1 In the main toolbar, click Mail.

2 If prompted, select the appropriate attachment options and click Send or Send Secure if

you want to encrypt the message.

3 Fill out the send mail window and send the message -- see your mail application's

documentation for details.

Storing your documents

Paper-based information takes up a lot of space and is vulnerable to loss, theft, and fire.

Electronic information takes up no floor space, can be accessed quickly, and can be archived

safely in an off-site location. With eCopy Desktop, you can store your paper documents in a

convenient electronic format. If you use a document management system like Livelink ECM

DOCS Open, Livelink ECM eDOCS DM, Interwoven WorkSite, Open Text’s Livelink,

Lotus.Domino.Doc, or EMC Documentum, you can save your files directly to your document

management system from eCopy Desktop.

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Konica-minolta eCopy User Manual Page 19