Konica-minolta bizhub 25e User Manual

Message Board GuidePlain-paper digital Fax/Copier/Printer/Scanner

1Overview of Message BoardIntroduction to Message Board 1-3Check and change the machine set-upAccess your machine without walking to it, and check

1234Machine management settingsSetting user policies 4-19Changing a user policyYou can change a user policy that has been registered.1 Click [Admin

4-20 Setting securitySetting securityMessage Board enables you setting restrictions on the machine.Setting the machine policyThe machine policy restr

1234Machine management settingsSetting security 4-21 Setting the machine policy1 Click [Admin Login] in Message Board, and log in (page 1-7).This fu

4-22 Setting securitySetting Description SettingsLogin Screen SettingSelect the screen displayed when a user logs in.User ID Selection:This screen is

1234Machine management settingsSetting security 4-23Service SettingsThese settings are displayed when you click [+].Setting Description SettingsPC Pr

4-24 Setting securitySetting access restrictionsIn Message Board, you can set access restrictions based on the MAC addresses or IP addresses that sen

1234Machine management settingsSetting security 4-25Setting Description SettingsMAC Address List*2Enter the addresses to set as exceptions to the bas

4-26 Setting security5 Click [Save].•Click [Back] not to save the setting and return to the “Secure Settings” screen.•Click [Initialize] to restore

1234Machine management settingsSetting security 4-27Specifying SSL certificate settingsMessage Board supports the setting of the private certificate au

4-28 Setting securityRoot CertificateSetting DescriptionDownload When using a private certificate authority, this exports the root certificate.•Thero

1-4 Logging in / Logging outLogging in / Logging outConnecting to Message Board1 Start the web browser.If there is a shortcut to Message Board on y

1234Machine management settingsSetting security 4-29Server Certificate SettingThese settings are displayed when you click [+].Setting Description Sett

4-30 Archive settingsArchive settingsWhen the machine transmits and receives documents via fax or e-mail, you can send those documents to a specifie

1234Machine management settingsArchive settings 4-314 Specify the archive settings.Setting DescriptionSetting Sets whether to enable or disable the a

4-32 Archive settingsSpecifying archive destinationsSpecify an archive destination. You can set either a fax number, an e-mail address, or a folde

1234Machine management settingsArchive settings 4-33 Manually entering destinations1 Open the “Archive Settings” screen.See “Specifying archive sett

4-34 Archive settings Specifying folder shortcuts1 Open the “Archive Settings” screen.See “Specifying archive settings” (page 4-30) steps 1 to 4.2

1234Machine management settingsArchive settings 4-35 Specifying Evernote distensionYou can archive received faxes to Evernote.1 Open the “Archive Se

4-36 Setting DocIndexSetting DocIndexThe DocIndex feature allows you to create image data and metadata (data indicating the attributes and processing

1234Machine management settingsSetting DocIndex 4-37DocIndex settingsYou can register DocIndex settings. Up to 20 can be registered.1 Click [Admin L

4-38 Setting DocIndexScanIn order to create and transmit image data and a DocIndex file (metadata file) configure the following settings.These settings

1Overview of Message BoardLogging in / Logging out 1-53 Click the user name in the user list.•The user ID of the user name you clicked is automati

1234Machine management settingsSetting DocIndex 4-39CopyIn order to create and transmit DocIndex file (metadata file) to a network computer when making

4-40 Setting DocIndex7 Set the detailed information.You can register the following items.Setting Description SettingsNumber The smallest free number

1234Machine management settingsSetting DocIndex 4-41Setting Description SettingsDate Input Set the date format and separator symbol.Description of Fo

4-42 Setting DocIndexAbout the DocIndex file nameThe DocIndex file name of the scan job is the same as the image data. The image data file name can be s

Chapter 5Machine informationCommunication jobs ...5-2Ch

5-2 Communication jobsCommunication jobsChecking communication jobsYou can check the transmission reservation status, and the progress of the communi

12345Machine informationCommunication jobs 5-3Canceling communication jobs in progress Canceling communication jobsYou can cancel communication jobs

5-4 Print jobsPrint jobsYou can check the progress of print jobs being printed or reserved for printing.You can also cancel the print job being execu

12345Machine informationCommunication history 5-5Communication historyYou can check the history of transmitted and received jobs. Up to 500 communic

5-6 Communication historyPrinting the communication historyYou can print the communication history. You can also filter the items when printing the h

1-6 Logging in / Logging outLogin using SSLMessage Board supports SSL (Secure Socket Layer) security for data communication.SSL communication encry

12345Machine informationPrint job history 5-7Print job historyYou can check the document print job history. Up to 200 print job histories can be d

5-8 Machine statusMachine statusYou can display the status of the machine.You can also import machine information (settings and address books, etc.)

12345Machine informationMachine status 5-9The other machine status items that are displayed are indicated below.Item DescriptionMAC Address Displays

5-10 Machine statusExporting machine settingsYou can export the current machine settings.The exported data can be imported to another machine.1 Click

12345Machine informationMachine status 5-11Importing machine settingsYou can import the settings from another machine.NOTETake care when importing th

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Chapter 6TroubleshootingTroubleshooting ...6-2T

6-2 TroubleshootingTroubleshootingRead this section if trouble occurs when using Message Board. Contact your local technical representative if the f

123456TroubleshootingTroubleshooting 6-3To solve website’s security certificate errorWhen the error “There is a problem with this website’s security c

6-4 Troubleshooting6 Confirm the content, and click [Next].7 Click [Finish].8 Click [Yes] when the security alert is displayed.9 Click [OK].10 Restart

1Overview of Message BoardLogging in / Logging out 1-7 Guest login1 Connect to Message Board (page 1-4).2 Click [User Login].3 Click [Guest User L

© 2013 KONICA MINOLTA BUSINESS SOLUTION U.S.A., INC.

1-8 Logging in / Logging outLogin as administrator using SSLMessage Board supports SSL (Secure Socket Layer) security for data communication.SSL co

1Overview of Message BoardLogging in / Logging out 1-9Logging outLog out when you close Message Board screen or switch users.1 Click [Logout].NOTEM

1-10 About the displayAbout the displayFooter Names and Functions1 2 3 4Item Description1 Screen refresh time and (manual refresh) buttonWhen you

1Overview of Message BoardAbout the display 1-11Checking the display on the control panelYou can check the display on the control panel using the M

1-12 Message Board menu listMessage Board menu listOn Message Board, the following settings are available. Some settings may not be available acco

Chapter 1 Overview of Message BoardChapter 2 User information settingsChapter 3 Machine settingsChapter 4 Machine management settingsChapter 5

Chapter 2User information settingsRegistering users ...

2-2 Registering usersRegistering users“User Registration” screenThe “User Registration” screen displays a list of the registered users.1682 3 4 57910

12User information settingsRegistering users 2-3Registering usersRegister users either by entering it new, copying an existing user or importing a vC

2-4 Registering usersSetting Description SettingsLDAP Server Authentication (If required)Account ID Enter the account for logging in to the LDAP ser

12User information settingsRegistering users 2-5 Copying user informationYou can copy user information that is already registered to register a new

2-6 Registering users Importing user informationYou can import data from an external file in vCard format and register it as user information.The use

12User information settingsRegistering users 2-7Changing user informationYou can change user information that has been registered.1 Log in to Message

2-8 Registering usersExporting user informationYou can export the selected user information to an external file in the vCard format.The user informati

12User information settingsRegistering addresses 2-9Registering addressesYou can register frequently used destination information (fax numbers and e-

2-10 Registering addressesList itemsItem Description6 Message Displays message.7 Personal / Shared switchSwitches the displayed Address Book between

ii ContentsContentsHow to read this manual ...vOperational

12User information settingsRegistering addresses 2-11Registering destinationsRegister destinations either by entering it new, from LDAP server, copyi

2-12 Registering addresses6 Set the destination.Setting Description SettingsSearch Searches an LDAP server to register destinations in the address bo

12User information settingsRegistering addresses 2-137 Click [Save].Click [Back] not to save the setting and return to the “Address Book” screen. Co

2-14 Registering addresses Registering destination using an LDAP serverYou can register destination using an LDAP server.NOTE•The following destina

12User information settingsRegistering addresses 2-1512 Select the destination to register from the search results, and click [OK].You can only selec

2-16 Registering addressesSetting DescriptionImport from CSV File This item is displayed when you select “CSV” for the file format.Overwrite: Deletes

12User information settingsRegistering addresses 2-17Changing destinations1 Log in to Message Board (page 1-4).2 Click [User Information].3 Click [Ad

2-18 Registering addressesDeleting destinationsYou can delete unnecessary destinations from the “Address Book” list screen.You can select multiple de

12User information settingsRegistering addresses 2-19Exporting destinationYou can export the selected destination to an external file.You can select m

2-20 Registering addressesGrouping multiple destinationsYou can group and manage multiple destinations according to your needs.Since transmission set

1Contents iiiSetting the e-mail operating environment...3-9Setting the LDAP server ...

12User information settingsRegistering addresses 2-217 Enter number and group name.Setting Description SettingsNumber Enter the number of the group f

2-22 Registering addresses Copying groupsYou can copy group information that is already registered to register a new group.1 Log in to Message Board

12User information settingsRegistering addresses 2-23 Changing groups1 Log in to Message Board (page 1-4).2 Click [User Information].3 Click [Addres

2-24 Registering addresses Deleting groupsYou can delete unnecessary group information from the “Address Book” group list screen.You can select mult

12User information settingsRegistering shortcuts 2-25Registering shortcutsYou can use Message Board to register folders and FTP servers as shortcuts.

2-26 Registering shortcuts6 Set the detailed information.Setting Description SettingsShortcut Number The smallest free number is automatically entere

12User information settingsRegistering shortcuts 2-271 In step 6, click [Browse].If you enter the computer name in the folder path and click [Browse

2-28 Registering shortcuts6 Change the settings of the folder shortcut.7 Click [Save].Click [Back] not to save the setting and return to the “Folder

12User information settingsRegistering shortcuts 2-29Registering FTP shortcutsYou can register FTP shortcuts.NOTEUp to 20 FTP shortcuts can be regist

2-30 Registering shortcutsSetting Description SettingsFolder Path Enter the path including the folder to be registered.Enter it in the “/(folder name

iv ContentsChapter 5 Machine informationCommunication jobs ...

12User information settingsRegistering shortcuts 2-31 Copying FTP shortcutsYou can copy an FTP shortcut that is already registered to register a new

2-32 Registering shortcuts Deleting FTP shortcutsYou can delete unnecessary FTP shortcuts from the list.1 Log in to Message Board (page 1-4).2 Click

12User information settingsSetting templates 2-33Setting templatesMessage Board enables you to register templates to assist users when they operate t

2-34 Setting templatesSetting Description SettingsDocument Name Enter the document name for the template.This item is required.80 characters (\, /, :

12User information settingsSetting templates 2-35 Deleting document namesYou can delete unnecessary document names.1 Log in to Message Board (page 1

2-36 Setting templates5 Set the detailed information.Setting Description SettingsNumber The smallest free number is automatically entered. You can c

12User information settingsSetting templates 2-37 Changing an e-mail templateYou can change an e-mail template that has been registered.1 Log in to

2-38 Setting templatesThis page intentionally left blank.

Chapter 3Machine settingsSetting the network environment ...3-2Setting the e-ma

3-2 Setting the network environmentSetting the network environmentSet the network environment for connecting the machine to network.1 Click [Admin

1How to read this manual vHow to read this manualOperational and safety informationIn this manual, the following symbols are used with the items wh

123Machine settingsSetting the network environment 3-3Setting Description SettingsHost Name Enter the host name of the machine.The default setting

3-4 Setting the network environmentPort Number SettingThese settings are displayed when you click [+].Setting Description SettingsHTTP Port NumberE

123Machine settingsSetting the e-mail environment 3-5Setting the e-mail environmentSMTP/POP settingsSet the environment for transmitting e-mail on

3-6 Setting the e-mail environmentMachine InformationSetting Description SettingsName Enter the name to display in the sender field (From) when tran

123Machine settingsSetting the e-mail environment 3-7POP Server SettingSetting Description SettingsPOP3 Server AddressEnter the IP address or domai

3-8 Setting the e-mail environment5 Click [Save].•Click [Back] not to save the setting and return to the “E-mail Settings” list screen.•Click [In

123Machine settingsSetting the e-mail environment 3-9Setting the e-mail operating environmentSet the e-mail operating environment for Scan to e-mai

3-10 Setting the e-mail environmentSetting Description SettingsSender’s InformationSet whether to attach sender information, total page numbers and

123Machine settingsSetting the e-mail environment 3-11Setting Description SettingsE-mail address or domain name that will accept forwarded transmis

3-12 Setting the LDAP serverSetting the LDAP serverSet the environment for searching an Lightweight Directory Access Protocol (LDAP) server. “LDAP

vi How to read this manualThis page intentionally left blank.

123Machine settingsSetting the LDAP server 3-13Registering new LDAP server search settingsYou can register new LDAP server search settings in Messa

3-14 Setting the LDAP serverSetting Description SettingsAuthentication MethodSet whether a login is required to access the LDAP server. If you sele

123Machine settingsSetting the LDAP server 3-15Attribute SettingThese settings are displayed when you click [+].Setting Description SettingsName 1

3-16 Setting the LDAP serverChanging LDAP server search settingsYou can change LDAP server search settings that have been registered.1 Click [Admin

123Machine settingsSetting the LDAP server 3-17Deleting LDAP server search settingsYou can delete unnecessary LDAP server search settings from the

3-18 SNMP settingsSNMP settingsYou can set the SNMP manager environment for monitoring via the network the status of devices connected to the network

123Machine settingsSNMP settings 3-19When “SNMPv3” is selected for “SNMP Service”Setting Description SettingsContext Name Enter the context name. 64

3-20 SNMP settingsSetting Description SettingsPrivacy Password*1Enter the privacy password. From 8 to 32 charactersRead User Name Enter the read user

123Machine settingsSetting an internet time 3-21Setting an internet timeYou can automatically synchronize the system clock with an internet time se

3-22 Specifying device settingsSpecifying device settingsYou can set settings required for using the machine, such as the network connection settin

Chapter 1Overview of Message BoardIntroduction to Message Board ...1-2Loggi

123Machine settingsSpecifying device settings 3-23Setting Description SettingsImage Encoding MethodSpecify the image encoding method.MHMRMMRJBIGNet

3-24 Specifying default machine settingsSpecifying default machine settingsYou can set the default settings for the copy, scanner, e-mail, fax, and

Chapter 4Machine management settingsDistributing received documents ...4-2“Aut

4-2 Distributing received documentsDistributing received documentsIn Message Board, you can specify conditions for automatically distributing recei

1234Machine management settingsDistributing received documents 4-3Setting auto distribution (general settings)Specify the general settings for auto

4-4 Distributing received documentsSetting auto distribution (individual settings)You can specify the individual settings for automatic distributio

1234Machine management settingsDistributing received documents 4-5Setting Description SettingsConditionsCondition SettingsSelect the condition to u

4-6 Distributing received documentsSetting Description SettingsDestination*1Destination Select where to distribute the fax.Select “User”, “Address

1234Machine management settingsDistributing received documents 4-7NOTEUnderlined values are the default settings specified at the time of shipment.

4-8 Distributing received documentsSpecifying distribution destinations Specifying “User” destination1 Open the “Setting” screen.See “Setting auto

1-2 Introduction to Message BoardIntroduction to Message BoardWith Message Board, you can control your machine through network. Here are some exam

1234Machine management settingsDistributing received documents 4-95 Click a transmission destination registration button.•The selected destination

4-10 Distributing received documentsTesting auto distributionYou can check the distribution settings that match the distribution conditions in the

1234Machine management settingsDistributing received documents 4-11Changing individual auto distribution settings1 Click [Admin Login] in Message B

4-12 User access managementUser access managementIn Message Board, you can record the number of pages used for copy, fax, scan, and print functions

1234Machine management settingsUser access management 4-13Checking the usage status1 Click [Admin Login] in Message Board, and log in (page 1-7).Th

4-14 User access managementDownloading the usage statusYou can download the list in CSV format.1 Click [Admin Login] in Message Board, and log in (

1234Machine management settingsSetting user policies 4-15Setting user policiesUser policies define authority levels by restricting the functions and

4-16 Setting user policiesSetting Description SettingsPolicy name Enter a name for the user policy to set.This item is required.30 charactersSelect

1234Machine management settingsSetting user policies 4-17Security SettingAuthority LevelHigh Middle LowWebUserInformationUser Registration *1ON OFF

4-18 Setting user policiesSelecting users1 Click [Admin Login] in Message Board, and log in (page 1-7).This function may also be available on Guest