Konica-minolta Konica Minolta 240f User Manual

Quick GuideQuick Guide*99610024000**99610024000*Konica Minolta Business Solutions Europe GmbHEuropaallee 17 30855 Langenhagen • GermanyTel.: +49 (0) 5

Regulatory information11-4 Konica Minolta 240f1.1Acoustic noiseMachine Noise Regulation 3 GPSGV, the sound pressure level at the operator position acc

List of settings44-14 Konica Minolta 240f4.34.3.4 [Paper Settings] screenYou can make paper settings for receiving faxes and making copies. You can al

Konica Minolta 240f 4-154.3 List of settings44.3.5 [List] screenYou can print various lists.AddressPrints a list of the destinations registered in the

List of settings44-16 Konica Minolta 240f4.3User Usage Management ListPrints a list of the number of pages each user has used for each mode, and total

Konica Minolta 240f 4-174.3 List of settings44.3.6 [Personal Settings] screenIn the personal settings, you can customize the various settings for each

List of settings44-18 Konica Minolta 240f4.3

5Maintenance

Konica Minolta 240f 5-35.1 Replacing the toner cartridge55 Maintenance5.1 Replacing the toner cartridgeWhen the toner runs out, your machine will show

Replacing the toner cartridge55-4 Konica Minolta 240f5.14 Unpack the toner cartridge from its carton. Then, holding the toner cartridge with both hand

Konica Minolta 240f 5-55.2 Replacing the drum cartridge55.2 Replacing the drum cartridgeWhen the drum is near the end of life, the machine will show &

Konica Minolta 240f 1-51.2 Safety information11.2 Safety information1.2.1 Safety information for proper useThis section contains detailed instructions

Replacing the drum cartridge55-6 Konica Minolta 240f5.24 Unpack the new drum cartridge from its carton and slide it into the machine firmly until it l

Konica Minolta 240f 5-75.3 Cleaning the printer55.3 Cleaning the printer5.3.1 Cleaning the drum charge wire and the print headWhen the following messa

Cleaning the printer55-8 Konica Minolta 240f5.3

6Troubleshooting

Konica Minolta 240f 6-36.1 Document jams66 Troubleshooting6.1 Document jamsIf a document jams in the ADF (Auto document feeder), the following display

Document jams66-4 Konica Minolta 240f6.16.1.1 Jam in the document feeder1 Open the ADF cover.2 Gently remove the document from the ADF. If you cannot

Konica Minolta 240f 6-56.1 Document jams66.1.2 Document jammed in the feed area1 Open the platen cover.2 Open the ADF cover and turn the release knob

Paper jams66-6 Konica Minolta 240f6.26.2 Paper jamsIf a paper jam occurs, the following display will appear.If a paper jam occurs during fax reception

Konica Minolta 240f 6-76.2 Paper jams63 If paper is jammed in a paper cassette, open the paper cassette and remove the jammed paper.4 If paper is jamm

Safety information11-6 Konica Minolta 240f1.2WARNINGSymbol Meaning• Do not modify this product, as a fire, electrical shock, or breakdown could result

Alarms66-8 Konica Minolta 240f6.36.3 AlarmsWhen a transmission error occurs or there is a problem with the machine, the information lamp illuminates,

7Specifications

Konica Minolta 240f 7-37.1 Specifications77 Specifications7.1 SpecificationsPlease note that the product specifications and appearance are subject to

Specifications77-4 Konica Minolta 240f7.1Printer specifications*1 When printing on OHP film, the quality may differ according to the type of OHP film

Konica Minolta 240f 7-57.1 Specifications7Scanner specificationsFax specifications*1 Communication is not possible with machines not equipped with thi

Specifications77-6 Konica Minolta 240f7.1Copy specificationsPrinter driver specifications*1 Ultimate / Enterprise / Business / Home Premium / Home Bas

Konica Minolta 240f 7-77.1 Specifications7Scanner driver Specifications*1 Not used*2 Ultimate / Enterprise / Business / Home Premium / Home Basic*3 In

Specifications77-8 Konica Minolta 240f7.1I-Fax specifications7.1.2 OptionsPaper supply unitItem SpecificationsCommunication protocols Transmission: SM

Konica Minolta 240f 7-97.1 Specifications77.1.3 External dimensions Unit: mm

Konica Minolta 240f 1-71.2 Safety information1CAUTIONSymbol Meaning• Do not use flammable sprays, liquids, or gases near this product, as a fire could

Specifications77-10 Konica Minolta 240f7.17.1.4 Energy and noise data according to RAL-UZ 122Power consumption and switch time*1 Averaged values, meas

8Index

Konica Minolta 240f 8-388IndexAAddress Book registering 4-3Administrator Password 4-13Alarm 6-8CCanceling faxes 3-20CleaningDrum charge wire 5-7Print

8-4 Konica Minolta 240f8

Konica Minolta 240f 9-11 Introduction1.1 Regulatory information...

9-2 Konica Minolta 240f3.1.2 Duplex copying ...

Konica Minolta 240f 9-37 Specifications7.1 Specifications...

9-4 Konica Minolta 240f

Konica Minolta 240f 10-1AAddress Book registering 4-3Administrator Password 4-13Alarm 6-8CCanceling faxes 3-20CleaningDrum charge wire 5-7Print head 5

Safety information11-8 Konica Minolta 240f1.2Precautions for routine useMiscellaneousSymbol Meaning• Do not store toner cartridges, drum cartridges, a

10-2 Konica Minolta 240f

Konica Minolta 240f 1-91.3 How to read this manual11.3 How to read this manual1.3.1 SymbolsOperational and safety informationIn this manual, the follo

How to read this manual11-10 Konica Minolta 240f1.3About v symbolv symbol indicates the direction of the document.When the document has a length longe

Konica Minolta 240f 1-111.3 How to read this manual11.3.2 Key descriptionsIn this manual, the operating keys are described as follows:The key names on

Getting started11-12 Konica Minolta 240f1.41.4 Getting startedObserve the following precautions to maintain the machine in its best possible condition

Konica Minolta 240f 1-131.4 Getting started11.4.4 RecyclingOld machines, batteries, empty toner cartridges and drum cartridges will be return to your

Getting started11-14 Konica Minolta 240f1.41.4.6 Operation precautions6 CAUTION- A negligible amount of ozone is generated during normal operation of

Konica Minolta 240f 1-151.4 Getting started1Legal restrictions on copyingCertain types of documents must not be copied with the purpose or intent to p

Getting started11-16 Konica Minolta 240f1.4Caution labels and indicators6 CAUTIONThe area around the fuser unit becomes extremely hot during operation

Konica Minolta 240f 1-171.5 Overview of manuals11.5 Overview of manualsThe instruction manuals for this product describe the detailed operating and se

Overview of manuals11-18 Konica Minolta 240f1.5

2Common settings

Konica Minolta 240f 2-32.1 Part names and functions22 Common settings2.1 Part names and functionsNo. Name Description1 ADF cover Open this when a docu

Part names and functions22-4 Konica Minolta 240f2.1No. Name Description14 Platen cover This holds down the document.15 Document glass Load the documen

Konica Minolta 240f 2-52.1 Part names and functions2No. Name Description25 Toner cartridge Load the toner cartridge here.26 Charge wire cleaning rod W

Konica Minolta 240f Contents-1Table of contents1 Introduction1.1 Regulatory information...

Overview of Message Board22-6 Konica Minolta 240f2.22.2 Overview of Message BoardWhen the machine is connected to a network, you can operate it using

Konica Minolta 240f 2-72.3 Control panel22.3 Control panelNo. Name Description1 Mode keys Switches the machine to the Copier, Scanner, Fax and Printer

Operation screens22-8 Konica Minolta 240f2.42.4 Operation screensThe machine can be operated by directly touching the keys and tabs displayed on the s

Konica Minolta 240f 2-92.4 Operation screens2Copy Ready screen names and functionsNo. Name Description1 Status display "Copy Ready" is displ

Operation screens22-10 Konica Minolta 240f2.4Scan Ready screen names and functionsNo. Name Description1 Status display "Scan Ready" is displ

Konica Minolta 240f 2-112.4 Operation screens2Fax Ready screen names and functionsNo. Name Description1 Status display "Fax Ready" is displa

Operation screens22-12 Konica Minolta 240f2.4Print Ready screen names and functionsNo. Name Description1 Status display "On Line Mode" is di

Konica Minolta 240f 2-132.4 Operation screens22.4.2 My MFP screenPress <My MFP> to switch to the My MFP screen. "Shortcuts" that enabl

Connection and main settings22-14 Konica Minolta 240f2.52.5 Connection and main settings2.5.1 Connecting the power cord6 WARNING- Connect the power co

Konica Minolta 240f 2-152.5 Connection and main settings22.5.3 Connecting the modular cable1 Attach two ferrite cores to the modular cable.% Make thre

Contents-2 Konica Minolta 240f3 Operating the machine3.1 Making copies ...

Connection and main settings22-16 Konica Minolta 240f2.52.5.5 Adjusting the screen contrastYou can adjust the Display Contrast dial on the control pan

Konica Minolta 240f 2-172.5 Connection and main settings24 Press [User Install].5 Press [Language].% Languages available to use are displayed.6 Select

Connection and main settings22-18 Konica Minolta 240f2.52.5.7 Setting the date and timeSet the current time in the order of year (4 digits), month (2

Konica Minolta 240f 2-192.5 Connection and main settings22.5.8 Specifying the network settingsYou can automatically or manually set the IP address of

Connection and main settings22-20 Konica Minolta 240f2.57 Select [ON] and press [Enter].2.5.9 Manually setting the IP addressDisable DHCP, and manuall

Konica Minolta 240f 2-212.5 Connection and main settings210 Press [Subnet Mask].11 Enter the Subnet Mask, and press [Enter].

Power switch and energy save mode22-22 Konica Minolta 240f2.62.6 Power switch and energy save modeThe machine has three power-related switches; the ma

Konica Minolta 240f 2-232.6 Power switch and energy save mode2Turning the power OFFTurn the main power OFF when not using the machine for an extended

Power switch and energy save mode22-24 Konica Minolta 240f2.62.6.2 <Energy Save> and Energy save modeWhen the machine has been idle for a long p

Konica Minolta 240f 2-252.7 Loading paper22.7 Loading paper2.7.1 Acceptable paperPaper cassetteBypass traydCustom-sized paper can be used for PC print

Konica Minolta 240f Contents-37 Specifications7.1 Specifications...

Loading paper22-26 Konica Minolta 240f2.72.7.2 Items to avoidTo prevent jams and damage to your machine, do not use the following:- Creased paper- Wri

Konica Minolta 240f 2-272.7 Loading paper22.7.4 Cautions when loading paper- When paper is curled, stretch the paper into shape before loading it.- Wh

Loading paper22-28 Konica Minolta 240f2.72.7.5 Loading paper into the paper cassettes1 Pull the handle to open the paper cassette.2 Press down the pap

Konica Minolta 240f 2-292.7 Loading paper26 Close the paper cassette.7 Set the paper size.% See page 2-30 how to set it.8 Attach the paper size sticke

Loading paper22-30 Konica Minolta 240f2.73 1) Adjust the paper guides to fit the paper, 2) then lower the flapper release lever.4 Set the paper size.%

Konica Minolta 240f 2-312.8 Loading documents24 Select the paper size, and press [Enter].2.8 Loading documentsBe sure to read the following guidelines

Loading documents22-32 Konica Minolta 240f2.82.8.3 Scanning areaThe scanned area is shown below.2.8.4 Loading documents in the Auto Document Feeder (A

Konica Minolta 240f 2-332.8 Loading documents22.8.5 Loading the document on the document glass1 Make sure that documents are not loaded in the Auto do

Loading documents22-34 Konica Minolta 240f2.8

3Operating the machine

Contents-4 Konica Minolta 240f

Konica Minolta 240f 3-33.1 Making copies33 Operating the machine3.1 Making copiesThis section describes the basic procedure for making copies. For the

Making copies33-4 Konica Minolta 240f3.13.1.2 Duplex copyingYou can use this function to perform:- One-sided copying of a duplex document (2 ) 1sided)

Konica Minolta 240f 3-53.1 Making copies34 Select [Long Edge] or [Short Edge], and press [Enter].% Refer to the description on the next page to select

Making copies33-6 Konica Minolta 240f3.13.1.3 Introduction to advanced functionsThis product includes the following copy functions. For detailed proce

Konica Minolta 240f 3-73.2 Performing scanning3Card CopyingYou can copy the front and back of ID cards, checks, and custom size documents so that both

Performing scanning33-8 Konica Minolta 240f3.22 Press [Advanced].3 Press [Mail Address].4 Enter the e-mail address, and press [Enter].% Up to 50 chara

Konica Minolta 240f 3-93.2 Performing scanning3Using the address book for transmission1 Load the document, and press <Scan>.2 For details on loa

Performing scanning33-10 Konica Minolta 240f3.23.2.2 Saving scanned documents to a shared folderYou can save a scanned document to a shared folder in

Konica Minolta 240f 3-113.2 Performing scanning33 Press [Browse].% The list of computers or networks is displayed.4 Specify the shared folder to save

1Introduction

Performing scanning33-12 Konica Minolta 240f3.2Using a folder shortcut for transmission1 Load the document, and press <Scan>.% For details on lo

Konica Minolta 240f 3-133.2 Performing scanning33.2.3 Saving scanned documents to an FTP serverYou can save a scanned document to a specific folder on

Performing scanning33-14 Konica Minolta 240f3.23 Press [Host].4 Press [Link].5 Enter the link to the FTP server, and press [Enter].% Start the link wi

Konica Minolta 240f 3-153.2 Performing scanning310 Press [Enter].11 Press <Start>.% If you loaded the document in the ADF, this concludes the pr

Performing scanning33-16 Konica Minolta 240f3.23.2.4 Saving a scanned document to USB memoryYou can save a scanned document to USB memory connected to

Konica Minolta 240f 3-173.2 Performing scanning33 Connect the USB memory to the machine.4 Press <Start>.% If you loaded the document in the ADF,

Performing scanning33-18 Konica Minolta 240f3.2E-mail SubjectWhen transmitting a scanned image via e-mail, you can edit the body and subject of the e-

Konica Minolta 240f 3-193.3 Transmitting faxes33.3 Transmitting faxesThis section describes the basic procedure for transmitting faxes. For details on

Transmitting faxes33-20 Konica Minolta 240f3.3Using the address book for transmission1 Load the document, and press <Fax>.% For details on loadi

Konica Minolta 240f 3-213.3 Transmitting faxes33.3.3 Transmitting PC faxesThe machine has the following two PC fax transmission modes:This section des

Transmitting faxes33-22 Konica Minolta 240f3.37 If it is necessary to change the user information, click [Select] and select the user.8 Select "A

Konica Minolta 240f 3-233.3 Transmitting faxes311 Enter the fax number in the "Fax Destination" entry box, and click [FAX].% Pauses and othe

Transmitting faxes33-24 Konica Minolta 240f3.33.3.4 Introduction to advanced functionsThis product includes the following fax functions. For details,

Konica Minolta 240f 3-253.3 Transmitting faxes3ID Check TransmissionID check transmission limits fax transmission to when the lower four digits of the

Performing printing33-26 Konica Minolta 240f3.43.4 Performing printingThis section describes the basic procedure for performing printing. For the deta

Konica Minolta 240f 3-273.4 Performing printing33.4.2 Introduction to advanced functionsThis product includes the following print functions. For detai

Performing printing33-28 Konica Minolta 240f3.4

4Registration

Konica Minolta 240f 4-34.1 Registering destinations44 Registration4.1 Registering destinationsTo use the address book or speed-dial, it is necessary t

Konica Minolta 240f 1-31.1 Regulatory information11 IntroductionThank you for choosing the KONICA MINOLTA 240f.This User's Guide describes the fu

Registering destinations44-4 Konica Minolta 240f4.15 Press a new button.6 Enter the name, and press [Enter].% Up to 30 characters can be entered.7 Pre

Konica Minolta 240f 4-54.1 Registering destinations411 Press [Super G3].12 Select [ON] to enable transmission with Super G3 or [OFF] to disable it, an

Registering folder shortcuts44-6 Konica Minolta 240f4.24.2 Registering folder shortcutsUp to 300 frequently used shared folders can be registered as s

Konica Minolta 240f 4-74.2 Registering folder shortcuts47 Press [Link].8 Browse to the folder you want to register, specify the folder, and press [Ent

List of settings44-8 Konica Minolta 240f4.34.3 List of settingsIf you press <Setting> on the control panel, the Settings screen is displayed. On

Konica Minolta 240f 4-94.3 List of settings4Folder ShortcutYou can register, edit, and delete shortcuts to shared folder paths.dRefer to page 4-6.,FTP

List of settings44-10 Konica Minolta 240f4.3F-Code BoxYou can register, edit, and delete F-Code boxes, or print a list of the F-code boxes.dRefer to C

Konica Minolta 240f 4-114.3 List of settings4Scanner SettingsYou can set the default values for the scanner function, such as the document type and co

List of settings44-12 Konica Minolta 240f4.34.3.3 [Management] screenYou can specify the important settings related to the machine, such as the user i

Konica Minolta 240f 4-134.3 List of settings4User InstallYou can specify the settings required for using the machine.dRefer to Chapter 4, "Initia